Office Manager

Job Description

At Arcturis, we practice relationship-based design with a foundation of collaboration with the client. Together, we explore every dimension of the need beginning with the individual and scaling up to the level of the organization and community. Our team of architects and designers push the quality and innovation of design in the context of every relationship it will sustain. The results are twofold: built environments that inspire and serve people, and relationships with clients that build their organizations locally, nationally and globally. Believing that design has a social responsibility component, we are committed to sustainable practices and philanthropic activities that improve our relationships with our communities and the planet. Together, we go beyond solving problems to unlocking and achieving the full potential in every assignment.

We are currently looking for an Office Manager:

Primary Responsibilities

Lead efforts for vital support functions:
o Time postings, billable hours, and expense sheets
o Identify and prioritize scheduling
o Improve business relationships through Customer-Relationship Management (CRM)
o Facilities management, including coordinating and communicating information pertinent to

maintenance, parking, and safety
Manage company brand through marketing efforts:

o Actively coordinate with Saint Louis Marketing Director
o Research and development for local markets, including answering Requests for Proposal (RFP),

Requests for Quote (RFQ), and registering with proper entities Assist and support teammates:

o Problem-solve technology needs, communicating with IT provider as necessary
o Work closely and effectively communicate with the Fort Worth Principal
o Ensure that all team members have necessary office supplies
o Run internal events by coordinating and finalizing logistics, assembling materials, and clearing spaces

Experience, Skills and Traits for Success

  • ▪  5 years administrative/executive assistant experience, professional industry experience preferred

  • ▪  Strong software skills particularly with Microsoft Office

  • ▪  Efficient in ability to prioritize, multitask, and manage time effectively with little direction or oversight

  • ▪  Social perceptiveness and enthusiasm to work with others at all organizational levels

  • ▪  Patient, conscientious, and reliable self-starter who takes pride in ownership of responsibilities

  • ▪  Strong communication skills with the ability to tailor style to audience

  • ▪  Self-motivation and confidence in ability to learn and perform a wide variety of tasks

    To be considered for this exciting opportunity, please submit your resume & cover letter to: careers@arcturis.com

    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status 

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