The Training Administrator assists in a variety of administrative tasks to support the training and employee development functions. This position notifies attendees of training sessions, registers participants, distributes training materials, handles all aspects of setting up and running training events, maintains accurate training records, and acts as the primary administrator for the District’s Learning Management System. This role also answers questions about training course offerings and may be asked to present training material to groups of employees.
Essential Functions and Responsibilities:
- Participate in creating and implementing training programs
- Maintain training records (e.g. trainee lists, schedules, attendance sheets)
- Perform administrative functions as required to maintain accurate employee data (names, titles, supervisors, teams) in the Learning Management System.
- Book classrooms and ensure they’re properly set up
- Prepare and disseminate material (e.g. instructional notes, feedback forms)
- Act as a point-of-contact for vendors and participants
- Handle accounts receivable and ensure invoices are paid in a timely manner
- Resolve unexpected issues as they may arise onsite
- Maintain analytics related to training activities and submit reports as needed
- Recommend improvements or new programs
- Ensure employees and vendors follow established policies
- Responsive, accountable, strong employee focus, and passionate about people
- Comfortable with frequent changes and is able to develop and implement change management processes
- Willing to travel up to two (2) times per month to company locations to perform outreach and/or training functions. Travel could include occasional and optional overnight stays.
- Maintain familiarity with strategic District levels of service
- Continuous improvement monitoring and innovation efforts
- Perform other duties as required
- Proven experience as a Training Administrator, HR Assistant, or similar role
- Experience in project management
- Proven success as self-starter who takes ownership of projects
- Must have outstanding analytical, problem solving, and written/verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational and multitasking ability
- Customer service oriented
- High degree of dependability, motivation, adaptability, and flexibility
- Outstanding attention to detail with the ability to troubleshoot, recognize errors, and propose solutions
- Ability to gracefully handle rapidly shifting priorities
- Experience with the BizLibrary LMS or similar platform
- High School Diploma or GED
- Valid Texas driver’s license
- Bachelor’s degree in a related field
Success Factors/Job Competencies:
- Listen and respond constructively to others ideas
- Acknowledge employees for job well done
- Align personal goals with the strategic direction of the District
- Seek performance feedback from management and team members
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
- Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional field work that will expose the employee to weather conditions prevalent at the time.