Salary: $74,817.60 - $95,000.00 annually

Identify suppliers, select merchandise, and negotiate bills of sale for TRWD. Inspect deliveries for shipping errors, improper handling, or quality issues. Procure materials and services over $25,000 using informal and formal written bids, co-ops, procurement cards, purchase orders, inter-local agreements, Request for Information (RFIs), and Original Equipment Manufacturer (OEMs). Also, this position is responsible for securing materials and services at the best value from a reliable source in accordance with applicable statute and the District’s purchasing policies and procedures.

Buyer II assignments relate to complex procurement and evaluation process such as, Requests for Statement of Qualifications (RFQs), Invitation to Bid (ITB), Request for Proposals (RFPs), Competitive Sealed Proposals (CSPs), etc.

Job Description

 

Essential Functions and Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

• Award, approve (sign the order as purchasing agent designee) and issue purchase orders based on best value determination, with lowest cost being the primary ‘best value’
• Prepare formal bid documentation on projects over $25,000
• Issue purchase orders up to $250,000
• Ensure all purchases conform to applicable statute, District policies, procedures, and best business practices
• Conduct extensive market and product research, exercise independent judgment in review of specifications and related documents, evaluate bids, and issue contracts
• Monitor the status of contracts and open purchase orders to ensure on time delivery of all materials and services
• Work effectively with internal and external customers to ensure completion of the entire purchasing cycle
• Assist the contract team in the preparation of mutual executed agreements for the following types of work:
  • Construction
  • Commodities
  • Professional Services (engineering, architecture, surveying, appraisals, etc.)
  • Consulting
  • Service Contracts (maintenance contracts such as pump station, HVAC, electrical, landscape, etc.)
  • Change Orders - for construction, commodity, and service contracts
  • Amendments – for professional services and consulting contracts
• Complete appropriate documentation accurately and retain with each bid file and purchase order
• Work closely with departments and vendors to resolve payment issues
• Negotiate with vendors to solve procurement problems
• Initiate and respond to correspondence as needed
• Maintain familiarity with strategic District levels of service
• Continuous improvement monitoring and innovation efforts
• Perform other duties as required

 

Required Experience:

• Four (4) years of professional level purchasing experience, or two (2) years of professional level purchasing experience with demonstrated mastery of TRWD Buyer I responsibilities and experience with complex RFQ, CSP, RFP and/or high dollar Cooperative purchases
• Experience with of preparing and analyzing technical specifications and bids
• Ability to communicate effectively both orally and in writing
• Advanced computer proficiency in Microsoft products and financial software

 

Desired Experience:

• Government procurement

 

Required Education/Certification/License:

• Bachelor’s degree in Purchasing, Business, Technical or related field
• Valid Texas driver’s license

 

Desired Education/Certification/License:       

• Purchasing Certification

 

Success Factors/Job Competencies:

• Ability to plan and think ahead
• Exercise discretion and independent judgment with respect to matters of significance
• Ability to organize and manage multiple priorities
• Attention to detail and excellent organizational skills
• Ability to make decisions using logic, common sense, and ethics
• Ability to initiate and process purchases and complex paperwork with considerable accuracy
• Ability to demonstrate sense of urgency
• Ability to communicate effectively both orally and in writing

Physical Demands and Work Environment

 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk and hear. Employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional fieldwork that will expose the employee to weather conditions prevalent at the time.